A Safe Trip is a Great Trip

Mission Trip Safety for Group Leaders

Mission Trips, sometimes called service learning trips, are transformative experiences that offer people the chance to serve others, develop spiritually, and grow in their understanding of different cultures and needs. While these trips are full of opportunities for growth, they also come with a responsibility to ensure the safety and well-being of all participants. For the adults who are planning and leading these trips, it is crucial to be proactive and thoughtful about the potential risks involved. Here are the top safety concerns you should be aware of when planning and leading a mission trip.

1. Health and Medical Emergencies

One of the most critical safety concerns is the health of participants during the mission trip. From travel-related illnesses to accidents, health issues can arise unexpectedly.

Preparation:

• First Aid Kit: A well-stocked First Aid kit should be carried on the trip, containing basic supplies like bandages, pain relievers, and antiseptic wipes. A smart leader also knows to include an extra bug spray, sun screen, aloe, and feminine hygiene products in the First Aid kit as well, just in case. Every group should include someone trained in basic first aid.

• Emergency Medical Plan: Before the trip, identify the nearest medical facilities and have the address and contact information on hand during the trip. Keeping a copy of the emergency contacts and insurance information of all participants (including the adult leaders) is also critical.

• Chronic Conditions and Medication: Make sure you know in advance which participants have prescription medications and figure out a plan to safely carry and administer these medications. Be aware of any youth participants who may have chronic conditions (e.g., asthma, diabetes) or require specific medications. Collect information on medical needs in advance and ensure that these needs are met throughout the trip.

• Vaccinations and Health Screenings: Depending on the destination, specific vaccinations may be required or recommended. Ensure that all participants are up-to-date on necessary immunizations. It's also essential to check if travelers need any special health screenings based on the region.

2. Transportation Safety

Transportation is a significant safety concern, especially when traveling long distances or to unfamiliar destinations. Putting minors in vehicles is one of the most dangerous things youth group leaders do, even though it may seem routine or asinine. Whether traveling by bus, plane, or car, transportation should be well planned and safe.

Preparation:

• Vehicle Safety: If using buses or vans, ensure that the vehicles are well-maintained and that drivers are experienced and trained for the specific road conditions of the region. Verify that vehicles have seat belts and that they are used properly.

• Flight Safety: If flying, choose reputable airlines and follow all safety protocols. Confirm that flight times and connections are well-planned to avoid fatigue and disorientation, which could lead to accidents.

• Driver and Travel Restrictions: Check the driving laws and regulations of the country or region you are visiting. For example, some jurisdictions may have different rules about seat belts or child safety seats.

• Travel Insurance: Consider purchasing comprehensive travel insurance for the group that includes coverage for transportation-related incidents, such as flight delays, medical evacuations, or lost luggage.

3. Safety in Unfamiliar Environments

Many youth mission trips take place in environments that are unfamiliar to both the leaders and participants, such as foreign countries or underserved communities. These settings can present safety challenges due to infrastructure, environment, unfamiliar local customs, and language barriers.

Preparation:

• Research and Scouting: Prior to the trip, research the area and understand its cultural norms, potential health risks, and infrastructure. Scouting the area before bringing the group can help identify risks and necessary precautions.

• Cultural Sensitivity: Cultural awareness training should be provided to the group, especially regarding local customs, expectations, and possible legal or social issues. A failure to understand cultural norms can lead to misunderstandings or safety concerns.

• Weather: Communicate about environmental conditions to participants in advance so they can prepare appropriately. Participants should pack appropriate clothing, stay hydrated, and avoid overexposure to the elements. Understand what kinds of unfamiliar or extreme weather you might potentially encounter during your trip and how to respond.

• Emergency Protocols: Have emergency evacuation plans in place in case of civil unrest, natural disasters, or any other potential threats. Ensure that everyone knows how to reach emergency contacts or the embassy if needed.

4. Personal Security and Safety

Personal security is a serious concern when traveling to areas that are unfamiliar and may have new or poorly understood risks. Personal Safety includes protecting the physical safety of participants and ensuring that all adults are vigilant for potential risks.

Preparation:

• Safety Briefings: Provide regular briefings for the group before departure and upon arrival at the destination. These briefings should cover personal safety guidelines, such as avoiding risky areas, not traveling alone, and being aware of one’s surroundings.

• Accompaniment: Ensure that youth participants are always with an adult or group when going to unfamiliar locations. A buddy system can help ensure that no one is left alone in potentially dangerous situations.

• Valuables and Identification: Advise participants to leave unnecessary valuables at home and to carry only essential items. Ensure that all participants have some form of identification, such as a passport or local ID, in case they get separated from the group.

• Local Safety Risks: Investigate potential safety concerns in the region, such as common scams, areas to avoid, or risks related to political instability. Inform participants of the specific dangers they may face and how to mitigate them.

5. Food and Hygiene Safety

Foodborne and waterborne illnesses, as well as communicable diseases, are a significant concern, particularly in regions where sanitation standards may vary from what participants are accustomed to at home. Make sure to know the source of your food and water, and remind participants to take basic hygiene seriously on the trip.

Preparation:

• Water Purification: Ensure that everyone has access to clean, purified drinking water throughout the trip. If local water is not potable, bring or purchase water purification tablets or portable filters. Avoid drinking tap water and encourage participants to drink only bottled or treated water.

• Food Safety: Choose reputable places to eat, and avoid street food or other sources of food that may not meet hygiene standards. If participants are eating meals prepared by locals, make sure that food is cooked thoroughly and served hot to reduce the risk of foodborne illness.

• Dietary Restrictions: Consider the dietary needs or restrictions of participants. Some may have allergies, while others may follow specific dietary practices, such as vegetarian or gluten-free diets. Plan meals accordingly.

• Hygiene: Emphasize the importance of regular handwashing with soap, especially before eating or preparing food. Carry hand sanitizers and remind participants to use them regularly. A midweek bout of flu, Covid, or norovirus can wreak havoc on a trip.

6. Mental and Emotional Health

Mission trips can be emotionally intense experiences, and leaders should be prepared to address the mental health needs of the group. Youth may experience a wide range of emotions, from homesickness to stress or trauma from witnessing difficult circumstances.

Preparation:

• Pre-trip Orientation: Help participants prepare mentally for the emotional challenges of the trip. This could include discussions on empathy, understanding poverty, and coping with feelings of helplessness.

• Emotional Support: Make time for group reflection, debriefing, and check-ins. Ensure that there are resources available for participants to talk about any emotional struggles they are experiencing.

• Stress Management: Provide strategies for dealing with stress, anxiety, and other emotional challenges. Consider having a chaplain available, especially if the group will be exposed to traumatic events or sensitive situations.

• Monitor Group Dynamics: Pay attention to the relationships within the group. Conflicts, bullying, or cliques can add unnecessary stress to the experience, so it’s important to address any issues early on.

7. Legal and Liability Concerns

When leading a youth mission trip, it is essential to be aware of legal responsibilities and potential liabilities. This includes issues related to guardianship, consent, and child protection.

Preparation:

• Permission Slips and Waivers: Obtain signed permission slips and liability waivers from parents or guardians of all participants before the trip. These documents should clearly outline the risks and responsibilities of the trip, as well as emergency contact information.

• Background Checks: Ensure that all adult leaders undergo appropriate background checks, especially in relation to working with minors. Child protection is paramount, and all adults should be thoroughly vetted to ensure the safety of the youth.

• Local Laws and Regulations: Familiarize yourself with the legal requirements of the destination, including child labor laws, travel regulations, and any other relevant laws that may impact the mission trip. Follow all local laws and regulations to avoid legal issues.

Putting It All Together

Planning and leading a youth mission trip is a huge responsibility, and safety should always be the number one priority. Part of a group leader’s initial work when setting up a mission trip is to identify a reputable and well established Mission Trip Host like Incredible Days. Your Host organization should be familiar with the many risks inherent to mission trips and can help to manage your group safely. By preparing in advance, being aware of the potential risks, and having plans in place for health emergencies, transportation, personal security, and more, group leaders can help ensure that the trip is not only impactful but also safe. Providing the necessary support, guidance, and supervision will help participants have a positive and memorable experience while minimizing risks. By taking these precautions, mission trips can remain transformative and safe for everyone involved.

A Blessing

May the road you travel be one of radical hospitality and transformative compassion! May God watch over your comings and goings, and bring you safely home.

---

Rev. Andrew Wicks is a UCC Pastor in Connecticut and the Founder of Incredible Days. We encourage you to check out their incredible services!